Senior Development Manager

Receptionist/Office Administrator

JOB DESCRIPTION:

Full-Time

Coconut Grove, FL

The Senior Development Manager is responsible for leading the planning, implementation, and efficient execution of multiple development projects (residential, retail, commercial, industrial, or mixed-use) in accordance with the Business Plan. Build and manage a team of Development Managers and/or Development Associates, along with outside consultants, to ensure quality control throughout project life cycles.   This role is for a seasoned real estate development professional (with minimum 10 years’ experience) who is self-motivated, passionate, driven by project goals and deadlines, comfortable leading teams on complex projects, has a proven track record of execution, and has experience managing and mentoring associates supporting the project.

 

QUALIFICATIONS AND EDUCATION:

  • To perform this job successfully, the individual must be a seasoned real estate development professional with a proven track record of execution. The requirements listed below are representative of the knowledge, skill, and/or ability required.
  • Demonstrated leadership in managing people.
  • Self-starter and ability to work effectively independently while also collaborating with larger teams.
  • Passionate and driven to achieve project goals and deadlines.
  • Vigilantly drive project decisions and deliverables to closure.
  • Highly organized, ability to prioritize, and delegate.
  • Possess solid analytical, design and problem-solving skills.
  • Bachelor’s degree from an accredited university in a related field (For example, Business, Architecture, Engineering, Construction, Finance); a Master’s degree is preferred (but not required)
  • Minimum 10 years of experience
  • Rapidly adapt and respond to changes in environment and priorities.
  • Ability to communicate effectively and professionally with co-workers, consultants, and outside parties.
  • Ability to read, review and comment on Construction Documents.
  • Ability to read, understand and negotiate legal agreements (e.g., development agreements, architecture agreements, consulting agreements,
  • Skill in using data management software in performing duties (Smartsheets, Microsoft Word, Excel, Microsoft Project, etc.)

 

GENERAL RESPONSIBILITIES:

  • Responsible for, under the guidance of the VP Director of Development, managing phases of multiple development projects and supporting the execution of the company’s development project pipeline from inception to start of construction and support the team as needed through completion

 

Leadership

  • Manage Development Managers and/or Development Associates across one or more projects
  • Mentor and train Development Managers and/or Development Associates who will be actively supporting various projects
  • Review and update policies, procedures and workflow to improve quality and execution of projects in partnership with VP Director of Development

 

Scheduling

  • Create, maintain and be responsible for development schedule for all deliverables required to execute the project, including acquisition, design, permits and approvals, construction, sales/leasing and marketing activities
  • Must coordinate internally with the team – Operations, Marketing, Construction, Finance, IT, Accounting

 

Budgeting

  • Manage project proformas including budgets, schedule, and timing; and track market assumptions, underwriting and financing assumptions with Finance Team
  • Track variances from the approved budget on a monthly basis in coordination with accounting; review all cost allocations to confirm accuracy and report reasons for any variances along with any anticipated adjustment; be responsible to understanding and explaining all variances
  • Create pre-development cash flows in collaboration with the Finance Team and Construction Team
  • Responsible for project cost management to ensure all stay within budget during predevelopment phase in collaboration with Construction Team, assist in securing construction cost estimates to prove out budgeted construction costs at periodic stages throughout the project; Assist in collecting and assembling information required for underwriting proposed deals involving existing assets and potential acquisitions. Work with Acquisition Team to create financial models to underwrite project costs, revenues, and returns.

 

Communication and Reporting

  • Interface with internal stakeholders to define project requirements and constraints and obtain input on design and budgets
  • Update monthly project reports for distribution to internal team and investors
  • Responsible for regularly updating partners as provided for in the operating agreement and as agreed among partners

 

Contract Administration

  • Responsible for negotiating and executing consultant contracts in coordination with legal counsel; participating in external consultant identification and selection
  • Manage all consultant contracts for compliance with the schedule of values and terms (with the exception of marketing which the marketing department will manage)

 

Coordination

  • Assist in Coordinating branding and marketing efforts with the internal Marketing Team, Legal Team, Finance Team and third parties
  • Must coordinate internally with the team – Operations, Marketing, Construction, Finance, IT, Accounting
  • Run and oversee minutes for all consultant project meetings, including but not limited to architect/owner/contractor meetings prior to construction start; ensure clear action items are defined and followed up on after each meeting

 

Project Management and Coordination

  • Responsible for coordinating and securing all permits required to commence construction of proposed improvements (including but not limited to zoning approvals, DERM, water and sewer, building permits, demo permits, etc)
  • Run and oversee minutes for all consultant project meetings, including but not limited to architect/owner/contractor meetings prior to construction start; ensure clear action items are defined and followed up on after each meeting
  • Responsible for the preparation of budgets, schedules, and execution strategy for projects including entitlements, design development, and building permit approvals.
  • Coordinate consultants and internal team members to develop and collect applicable documents in conjunction with obtaining entitlements and required building permits. Interface with the project team to define project requirements and constraints; and obtain input on design and budgets
  • Coordinate with multiple internal and external groups to ensure the design and delivery of successful, profitable projects
  • Identify project risks, assist in developing risk mitigation and contingency plans, and implement action plans to reduce or eliminate project risks as needed.
  • Assist in the selection and management of the design team and preparation of drawings for initial budgeting and scope definition, development of site and building design detailed drawings, etc.
  • Track progress of each project against goals, objectives, approved budgets, approved timelines. Report status and variances in coordination with accounting. Create action plans and adjust as required to meet objectives, budget and schedule.
  • Assist in managing tenant and buyer relationships; along with coordinating all such requirements with documentation of leases, purchase and sale agreements and coordination of any building requirements with design and construction
  • Responsible for review and compliance with development agreement, purchase & sale agreement terms and conditions
  • Other duties, responsibilities and special projects as assigned

 

COMPETENCIES:

  • To perform the job successfully, an individual should demonstrate the following competencies:
  • Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs workflows and procedures
  •  Generates creative solutions; Translates concepts and information into diagrams and project narratives; Uses feedback to modify designs; Applies design principles; Demonstrates attention to detail
  • Develops project plans; Coordinates projects; Communicates changes and progress; Completes projects on time and budget; Manages project team activities
  • Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem-solving situations; Uses reason even when dealing with emotional topics
  • Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.
  • Works within approved budget; Develops and implements cost-saving measures; Contributes to profits and revenue; Conserves organizational resources
  • Responds promptly to customer needs; Responds to requests for service and assistance; Meets commitments
  • Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others’ ideas and tries new things
  • Listens and gets clarification and probes for underlying messages; Responds well to questions; Able to read and interpret both written and oral information
  • Balances team and individual responsibilities; Exhibits objectivity and openness to others’ views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests
  • Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness
  • Shows respect and sensitivity for cultural differences
  • Treats people with respect; Keeps commitments; Works with integrity and ethically; Upholds organizational values
  • Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization’s goals and values; Benefits organization through outside activities
  • Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in the decision-making process; Makes timely decisions
  • Prioritizes tasks effectively; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans
  • Approaches others in a tactful manner; Reacts well under pressure; Acts with unyielding integrity and ethics in business transactions; Treats others with respect and consideration regardless of their status or position; Follows through on commitments; Refuses to misrepresent himself or herself for personal gain
  • Demonstrates accuracy and thoroughness; Applies feedback to improve performance; Monitors own work to ensure quality. Completes work in timely manner; Strives to increase productivity
  • Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events
  • Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time
  • Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies the appropriate person with an alternate plan
  • Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed
  • Meet challenges with resourcefulness; Generates suggestions for improving work; Develops innovative approaches and ideas; Presents ideas and information in a manner that attracts a positive response from colleagues
  • Ability to identify and define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables

 

To submit your resume for this position, please send your resume and cover letter to: RECRUITING@TERRAGROUP.COM, and use the subject line: SENIOR DEVELOPMENT MANAGER

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